Poor time management leads to accomplishing less with the same resources. Declining to set aside specific times to work on projects may result in unmet goals. Under these conditions, it is easy to spend the entire day responding to urgent items and be unable to find the time to complete more important items.
Solution: Identify & Pinpoint time expenditure.
- Use a calendar to schedule deep-dive project time.
- When possible, schedule other, less important tasks around brain-intensive project time.
- ‘Chunk’ similar activities like processing email and returning phone calls.
- Keep detailed records so you don’t have to search for important items after the fact.
The custom half-day schedule management tool below includes time frames for regular daily activities as well as planned deep-dive project time. Extra time is built in for unexpected occurrences – a meeting runs late, heavy traffic, or a task takes longer than expected.
When setting your calendar for the week, schedule the most important activities first. Allow time on either side of each of these activities in case they take longer than expected. Then schedule the next most important activities. When possible, retain at least one ‘down’ day for activities you like to do. This will replenish you and set you up for success in the week to come.
To set up your own custom schedule or to learn more about time management, contact Lisa Mark, C.P.O. to schedule a complimentary phone consultation.