Office Space Planning: Where to Start

Most business owners spend a LOT of time in the office. Office spaces that are easy to navigate, designed strategically, and well set up increase the chances of worker collaboration, productivity, and business success. Below are four tips to enhance office planning and setup.

  1. Strategize. Figure out where things will go, what the budget is, and who key decision makers are. Ask yourself what’s working, what tasks are difficult and why, and which tasks are most frequent. Then build your office space around these constraints and considerations. Strapped for space? Consider smaller work areas. Need more storage? Use wall space to increase storage options. Does your business scan a lot of documents? Place the scanner in an accessible area to make frequent scanning easier.

  2. Collaborate. To increase the likelihood of success and cooperation among workers, create spaces that enable people to communicate effectively. Open spaces work if there is sufficient storage and workspace.    Where possible, consider open desk areas instead of cubicles, soothing colors instead of jarring colors, and ergonomic chairs or standing desks to make it easier to work for long periods.

  3. Ascertain. Determine which tasks are the most important and most frequent and build your office space around them.  Have a lot of paperwork? Ensure there is enough space to catalog it all for easy use and retrieval. Use a lot of plans that are difficult to see on a computer screen? Ensure sufficient flat space is available to work on these. Deal with a lot of email? Have sufficient online storage and backup processes in place. Use a lot of supplies? Build in storage options to keep these tucked away but easy to get to.

  4. Reduce. Nothing is more distracting or difficult to work in than an office space filled with unused and unwanted items. Spaces that are cumbersome, overfull, and difficult to navigate detract from worker success. Don’t have a use for something? Don’t like something? Don’t have room for something? Sell it, donate it or otherwise remove it from the space.

Lisa Mark, C.P.O. is a productivity expert and Certified Professional Organizer. Contact Lisa if you would like to find out if she is a good fit for your organizing or productivity needs.

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